Feb.11: Where everybody is trying to get organised and one person gets their messy desktop outed

Simon

Hallo

Beate

hallo!

John

HAI

Jen

Haiiiiiiiieeee!

Simon

lol

How’s everyone?

Beate

I’m feeling good!

Just did a podcast-podcast earlier today, that was fun

Jen

Cold. It’s February and freezing up in here.

Beate

It’s february and NOT freezing up in here, which is alarming..

John

im in a deep pit of dispair but apart from that – peachy keen

Jen

โค

Simon

Snowing here. And I’m all over the place

What’s a podcast-podcast?

Jen

So old school, Bea. Now who’s the old lady?

Beate

hah

Still you

๐Ÿ˜‚

Beate

Isn’t that what Anne of Green Gables says, she’s in the depths of despair?

Very canadian

Jen

Speaking of old ladies, John is quoting Anne with an E

John

just in time for valentines day

Simon

So…

I have officially abandoned my bullet journal

No more BJs more me

John

what?

Simon

So was going to ask you guys this week about your organisational skills

John

ooohhh

Beate

THat didn’t last long!

Jen

that’s a short list but I’m ready

Simon

Since you cover the full spectrum of massively organised ๐Ÿ‡ณ๐Ÿ‡ด to massively gong showy ๐Ÿ‡จ๐Ÿ‡ฆ

John

nothing say click bait like talking about organizational skills

Simon

It’s all about the pull-out quote John

John

๐Ÿ˜ฎ

Beate

So why did you abandon it, Simon?

Simon

Meh…I think it was the paper that got me

Well, the carrying it around

Beate

haha

Simon

I like it on my phone and computer

Beate

and did you use it as intented?

Simon

I mean yeh I did, but then did you know you’re also supposed to carry a pencil case?

With lots of pens and stencils and shit

Aint nobody got time for that

Beate

yeah if you’re a diehard

Simon

Trello is kind of working for me

Jen

We used Trello and really dug it… but just when it was perfect for us they were going to start to charge us

Beate

I like trello

Simon

Also if anyone mentions Slack I’m booting them out

Beate

I use a combination of trello, slack, google docs, email, calendar and paper

don’t boot me!

Simon

Trello is nice and simple. And I’m using dates on it now too and thats cool. And it’s free

Jen

it is free for a while.

We now use Freedcamp, on the recommendation of Cindy Wagman at Good Partnership

๐Ÿ’ฏ

Simon

Do you pull in clients and stuff to that?

Or is that just you and John sending each other messages

John

i use a notepad and a pen. you should see my desk

#gongshow

Simon

Why do you use pen and paper? You’re a digital guy

John

i dunno… cos i can literally cross somethng off my list when im done

sense of satsifaction

Simon

That is very satisfying

John

right?

Simon

And I love rewriting out a to do list

Starting fresh

Jen

Less satisfying for me. (the story of Jen)

Because when John needs to find something he digs around like a badger

John

vs – what? moving a tile? clicking a box? select and delete?

Simon

I feel like all these tools are moot. It’s more of a mindset?

Jen

TOTALLY a mindset

Simon

Does anyone actually have that mindset?

I feel like organised people are actually just deviants

Serial killers

John

lol

Jen

with the tools that work for you and your particular persnickety proclivities

Simon

wtf

Beate

For me:

Slack is for informal conversation and discussion. Showing off early designs, getting feedback, agreeing on what we should make.

Trello is for when we have the finished stuff, when we describe what needs to be made and hand it off for someone to make.

Email is for someone external to the project that we need, but not enough to include them in slack or trello.

Paper is for thinking out loud and making a today-list when I am overworked and need to make a list in order to get anything done.

Jen

I’d like to call out Bea’s use of Slack/Trello as a way to not get booted for mentioning Slack

Bea just broke my brain

John

she’s very on brand though – isnt she?

Beate

it works guys!

Simon

She’ll bury us all

Works for you

What’s your morning routine Beate?

Like how do you approach the day?

Beate

I’m really not very organised.

My day is work through my mailbox.

So whenever other people are involved, we need some kind of system – and that’s where slack and trello come in

Simon

Email or post?

Beate

POST??

John

do they have mailboxes in norway????

Beate

what kind of freak gets enough post that they work through it??

Jen

Queen Tammy Zonker said something recently that stuck with me. “Your email is a helpful container for other people’s priorities.”

John

word.

Beate

Yes! That’s why I try to use paper, and slack/trello for where other people are included

Simon

Tammy…that’s why she’ll always be the first lady of fundraising

Simon

Wagman was talking about setting aside time for emails. Like an hour a day or something. She even has that in her constant OOO

That’s out of office

Jen

Tammy is our Beyonce

Simon

Not, “oooo….organised”

Email is a bit of an annoying to do list

I LOVE the snooze on my email

Snooze that until tomorrow

Beate

Saaaaame!!

Snooze that shit

John

i need to do that

Simon

Snooze it until I’m dead

Beate

it’s the only thing that keeps me in any kind of control of my inbox

Jen

I’m a flagger. Don’t snooze but I flag the fuck out of things

Beate

On the WORST-list though:

fucking outlook!!

Jen

Outlook BAH

Beate

Outlook needs to die

Jen

Gmail/Mac Mail

Simon

Wow I forgot outlook existed. Havent used it in years

Beate

anyone who uses outlook as their email client is in a world of self inflicted pain for no reason at all

John

throw down… whoa

Simon

Nobody used outlook by choice

Beate

outlook is only used by people who have to because of their boss, or they don’t know better, or don’t want to change their habits

Simon

So Beate…you get up, you have a shower, you correct lots of people and then…what? You just work through trello and slack and email?

How do you motivate yourself to start?

Beate

oh god

By thinking about how much trouble I’ll be in if I don’t

Jen

“You correct lots of people” AMAZING

John

i need some help getting organized. my inbox, calendar, paper and brain are dumpster fire of stuff…

Simon

Haha

Fear is a good motivator

John

i cant keep on top of it all.

and im drowning in lists.

Simon

It’s hard. And then there’s you yahoos whatsapping me

Beate

hahah

at different timezones of appropriateness

Simon

I think my problem is multitasking

Like jumping around from thing to thing

Jen

Social media is a productivity plunge

And as Wagman pointed out you lose so much time in the change

John

im dead in the water the second i try to multitask.

Simon

I need to start single tasking

Beate

This is why I make paper lists when shit’s on fire. I can then keep that list in front of my eyes and go task-to-task

Simon

We’re men. We can’t multitask

Jen

#BITCHPLEASE

Simon

Jen it’s true

God didn’t give us that gift

John

he’s not too wrong you know

Jen

Don’t even with the gendered part of that

Beate

No one can multitask

Jen

I think my eyerolls might have caused a tsunami

Simon

Yeh maybe it’s a human thing

Jen

It’s a human thing

Simon

I’m going to start really boxing off one task at a time

One tab in chrome

Jen

OH

John

yahhh rrriiiggghhhttttt

Simon

Is that ridiculous?

Jen

I have a blog post started about that

Beate

I never have one tab

usually 3-7

more than that and I get a bit unnerved

Jen

Our gal Rory Green and I have talked about the whole idea of “close some tabs, will ya?”

For work AND life

Simon

Ha – “I have a blog post started about that”

Beate

The irony

๐Ÿ˜‚

Jen

FAIR

Simon

Yeh I have minimum 5 tabs at all times

Jen

Those moments when you catch a glimpse of someone else’s browser or desktop

Simon

Organised chaos

Tara’s desktop

๐Ÿ˜‚๐Ÿ˜‚๐Ÿ˜‚

Jen

I actually captured a photo of a very well known fundraiser and presenter whose desktop showed up at a conference

talking about a dumpster fire

Simon

I think I know who

Let’s call him Bernard X

Nooooo

Let’s call him Mr Ross

John

lol

๐Ÿ”ฅ

Jen

HAHAHAHHA

Not even cheating the edit there, eh Simon?

Beate

What I really winds me up is those people who go: “Just clean your inbox, do them one at a time, tick stuff of your list, and you’ll feel sooooo much better”. It just makes me angry – I turn in to a 14 year old screaming “YEEES MUM I WILL CLEAN MY ROOM STOOOOP NAGGING I KNOOOOOOW!”

The serial killer people

the Inbox-zero-evangelists

Jen

Axe murderers. Same with people who tweet it.

“Zero inbox and off I go on vacay”

Beate

“Inbox zero๐Ÿ™‚”

With the psychopath emoji

John

GFY. seriously.

Simon

Snooze is good for inbox zero

Beate

Yes

And folders

and archive/delete with easy access

Simon

This is the year I get organised

Beate

You just quit your bullet journal

๐Ÿ˜‚

Simon

This is the year I get organised in a different way

Beate

hahah

Simon

Trello is working for me

And google calendar

Jen

This is a no shame chat…oh wait…sorry…wrong group

Simon

But you know the problem?

Other people

Beate

True

Simon

When you get your shit together and then suddenly childminder has to do something or someone phones you or whatever

Beate

or EMAILS YOU

throws their dirty socks on the floor

๐Ÿ˜’

Jen

WAIT I’m sure there is a way to say that in Norwegian

Beate

You just shout “ROTKAILL” after the dude who threw their socks on the floor๐Ÿ˜‚

John

๐Ÿง

John

John, don’t even attempt it

Jen

Fucking right, I knew it@!

John

im sitting here trying

Simon

You know what I did which I love

Beate

I’m inserting Johns trying to say Donorlove in Norwegian here

Simon

I change my voicemail so it says dont leave me a voicemail

Jen

Let’s hear it!

John

WROTE-KAAAAIIIIII-LLLLL

Beate

Get wrid of the w and you’ve got it!

Jen

“Hey, It’s Simon, You missed me, so call me back and don’t leave a fucking message”

Simon

Yeh I basically just say please dont leave me a voicemail cos voicemails are terrible. Text me. Or dont

Jen

So next time I call you don’t pick up

Simon

Like really nothing is important enough. Even if someone’s dead, just let me chill out for a bit. I’ll find out eventually

Beate

Hey speaking of organised. Have you read that shit about how differently our brains are organised? How some people have a voice in their head narrating when they think/read, and others just …don’t..?

Simon

Beate

Which one are you?

Beate

I totally have a voice

Jen

Beate

My voice has a megaphone

John

I can attest to that

Beate

Like some people can’t speak to themselves in the mirror without speaking out loud and I DON’T UNDERSTAND!

Simon

I have someone else’s voice

Beate

Like what is your brain if it doesn’t have a voice, just a mush of images and vague concepts floating around?

Simon

Every time I go in to my psychiatrist they have to ask me if I’ve been hearing voices

Thankfully never have

Beate

Well that’s good

Simon

But I would rather that then use Slack

Beate

HAHAH!

You’re just one of those outlook people

Jen

Slack IS the “other” voice in your head

Beate

“oh I’ve always used it, it’s FINE”

Simon

Slack is like having everyone else’s voice in your head

Beate

But out of your emails, which is the better point

Jen

So Bea your voice is like an 8 track?

Beate

I’m a millennial, I don’t know what that is

Jen

oh shit just realized the old lady jen there

DAMN

Beate

Ok – lobster fact time?

Simon

Oh fuck I forgot it’s my lobster fact turn

John

lol

Beate

Just do a John and reuse one

but with different words

John

hey

๐Ÿ˜ก

Simon

Anyone have one stored in Slack or Trello or a piece of fucking paper?

Have we done the one about lobsters smelling with their feet?

Beate

I don’t think so!

Simon

OK

Hey guys, guess what lobsters smell with?

Beate

Their noses?

John

their FEET!

Simon

Lobsters can be left-‘handed’, right-‘handed’ or ambidextrous, and have several receptors on their claws and their legs, which they use to locate and recognise any food that is around them.

Beate

Is it actually smell?

Simon

Wait, I feel like that contradicts the title of the fact

Beate

Or some other kind of function?

Simon

I’m not using this lobster fact site again

Beate

Left-feeted

John

im not sure how this fact relates to this conversation though

Beate

ambifeettrous

John

like jen?

Jen

this is a very rare gongshow and shitshow colliding!

Simon

Oh ok I have a relevant one and then we’ll finish

Beate

two lobster facts, bonus!

Simon

Lobsters are biologically immortal

Jen

LIKE JEN

Simon

They keep growing until they die

Beate

…what..?

Simon

So their approach to time is different from us

John

is the “like jen” thing solely Simon’s territory?

Beate

yeah, kinda

Simon

Lobsters don’t use Slack

John

HA

Jen

We should start a Slack thread

Beate

So – if no one steps on them or fishes them, they live forever??

or do they die from size?

๐Ÿคฏ

Simon

No

John

norweigan over-fishing?

Simon

They stop growing when they die. If they didnt die they’d grow to an infinite size

They live until like 50

But one day

The way lobster healthcare is progressing

Beate

The immortal thing threw me

John

IMAGINE!

Simon

They’ll be huge

John

giant lobsters!

Simon

Yeh the immortal thing is misleading. Blame science naming people

Beate

another faulty name lobster fact

Simon

OK I have to go

Watch out for giant lobsters everyone

I’m late

John

adios

Beate

buh-bye ๐Ÿ˜˜

Jen

Way to plan your time Simon

Simon

โค

Jen

Byyyyeeeeeeeeeee

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